Title
Approval of Bid Award for the 5th Avenue Paving Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award and authorize the City Manager to sign the construction contract with Rognlin's, Inc. in the amount of $335,000.
Report
Issue:
Whether to award the low bid of $335,000 to Rognlin's, Inc. to construct the 5th Avenue Paving project.
Staff Contact:
Mark Russell, P.E., Director of Transportation, Public Works, 360.753.8762
Brett Bures, Project Manager, Public Works Engineering, 360.753.8290
Presenter(s):
Mark Russell, P.E., Director of Transportation, Public Works, 360.753.8762
Background and Analysis:
The 5th Avenue Paving project is part of Transportation's Pavement Preservation Program. This strategy seeks to maintain the City's streets at the lowest possible cost using various methods such as chip seal and asphalt paving. The goal is to extend the overall life of the City's streets and delay the need for expensive repairs and reconstruction.
This project paves 5th Avenue from Capitol Way to Water Street and adds pedestrian bulb-outs on each corner. It also removes a travel lane and widens the sidewalk for one block between Capitol Way and Columbia Street (see attached map). The intent is to enhance the pedestrian experience and provide additional space for businesses to create "place-making" type opportunities.
Before making this recommendation, Transportation staff analyzed the effects of removing the vehicle lane. They found it would have a minimal effect on traffic flow, adding only a few seconds of delay. A well-connected street grid in this area also gives drivers many route choices.
Staff has been coordinating with Olympia Downtown Association (ODA) and Parking and Business Improvement Area (PBIA) members. Both organizations are supportive of this project.
The project is anticipated to start in May and be completed before Lakefair begins mid-July. Constructing the wider sidewalk will be done in two phases. The City will build the sidewalk for half of the block. It will start at Capitol Way along the front of Olympia Federal and Savings (see attached map). A private developer intends to construct the remainder of the wider sidewalk as part of a future development.
Neighborhood/Community Interests (if known):
· The new asphalt will provide a smoother driving surface for vehicles and bicycles.
· Pedestrian bulb-outs will provide a safer pedestrian experience by shortening the crossing distance.
· The sidewalk widening provides a more inviting space for pedestrians and provides businesses an opportunity for place-making.
· During construction, the City will communicate information about alternate routes with the traveling public and key stakeholders.
· The City will regularly communicate with the ODA, PBIA, citizens, emergency responders, Intercity Transit, and other stakeholders about the timing, schedule, and construction impacts through news releases, postcards, on-site visits, and Twitter.
Options:
1. Award and authorize the City Manager to sign the construction contact with Rognlin's, Inc. in the amount of $335,000.00.
Project proceeds as planned.
2. Reject all bids and direct staff to rebid the project.
The time needed to rebid will delay construction until 2015, and the cost may increase due to increased staff time and potentially higher bids.
Financial Impact:
The 5th Avenue Paving project is funded by the Street Repair and Reconstruction Program. Four bids were received (see attached summary of bids). The low bid of $335,000 is approximately 2% above the Engineer's estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
Total Low Bid: $ 335,000.00
Contingency to Award: $ 33,500.00
Engineering: $ 164,000.00
Total Estimated Project Costs: $ 532,500.00
Total Available Budget: $ 572,031.00
Attachments:
1. Vicinity Map
2. Summary of Bids