Title
Approval of Bid Award for Stevens Field Infield Synthetic Turf Conversion Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to KBH Construction, in the amount of $307,066.24 and authorize the City Manager to execute the contract.
Report
Issue:
Whether to approve staff’s recommendation to award the construction contract for the Stevens Field Infield Synthetic Turf Conversion project to KHB Construction.
Staff Contact:
Kip Summers, Project Manager, Parks, Arts and Recreation, 360.507.5834
Presenter(s):
None - Consent Calendar Item
Background and Analysis:
The Stevens Field Park project involves the replacement of the dirt infield at Field #1 with synthetic turf. The City has chosen an alternate infill consisting of encapsulated sand with the addition of a shock pad. The sand is encapsulated with a virgin polymer rubber material that is not made from crumb rubber, a material that has come under recent scrutiny for its potential link to adverse health effects. This project will also provide accessible parking and pathways.
When this project is complete, it will be the only synthetic infield in Olympia. Construction will begin in October 2016 and end by March 2017.
Neighborhood/Community Interests (if known):
• The 2015 random citizen survey conducted for Olympia’s 2016 Parks, Arts & Recreation Plan update indicated that the public considers “athletic fields” as one of the 5 “most needed” recreation facilities in Olympia.
• The City received project letters of support from South Sound Baseball, Thurston County Fastpitch Association, Olympia School District, GSL Tournaments and Olympia United Soccer Club.
• Construction will be done during the winter when fields are typically not in use.
Options:
1. Award the construction contract to KHB Construction, in the amount of $307,066.24, and authorize the City Manager to execute the contract.
2. Reject all bids and request staff to rebid the project.
Financial Impact:
This project is identified in the 2016-2021 Capital Facilities Plan. The City received a $193,223 Youth Athletic Facilities grant from Washington State Recreation and Conservation Office (RCO) for this project.
The low bid of $307,066.24 is below the Engineer’s estimate of $389,998. There are sufficient funds in the budget to complete this project.
Attachments:
Vicinity Map
Summary of Bids