Title
Approval of the Contract Between the City of Olympia and LeMay for Recycle Transload and Hauling Services
Recommended Action
Committee Recommendation:
Not referred to a committee
City Manager Recommendation:
Move to approve the contract for recycle transload and hauling services between the City of Olympia and LeMay Enterprises, Incorporated, and authorize the City Manager to sign the agreement.
Report
Issue:
Whether to approve the contract for recycle transload and hauling services between the City of Olympia and LeMay Enterprises, Incorporated.
Staff Contact:
Ron Jones, Senior Program Specialist, Public Works, Waste ReSources, 360.753.8509
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
Curbside recyclables collected by the City of Olympia need to be sorted and processed at an approved recycle sorting facility. The nearest facilities are located in Pierce County, which is too far for City collection trucks to go on a regular basis. Recycle material must be transferred into long-haul trailers using a specially designed loading dock. LeMay has the only viable facility in Thurston County.
At one time, the City contracted for transload, hauling and processing in a single agreement. That contract expired in 2008 and was not renewed. Since then, Olympia and LeMay have been doing business without a formal contract.
In early 2016, the City of Olympia issued separate Request for Proposals (RFP) for recycle processing and transload/hauling services. LeMay was the only respondent to the transload and hauling services RFP.
The City negotiated the attached Professional Services Agreement with LeMay. The proposed contract is for a five-year term with options to extend for additional periods of time. Under the new contract, the transload and hauling fees will be $62 per ton. This is a reduction from the previous cost of $65 per ton. Based on 5,000 tons per year (2015 year-end data), the cost is estimated to be $310,000 annually. S...
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