Title
Approval of Bid Award for Martin Way Intersection Overlays
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to Lakeside Industries, Inc., in the amount of $892,477.11 and authorize the City Manager to execute the contract.
Report
Issue:
Whether to approve awarding the construction contract for the Martin Way Intersection Overlay project to Lakeside Industries, Inc.
Staff Contact:
Fran Eide, P.E., City Engineer, Public Works Engineering, 360.753.8422
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
The City of Olympia uses a Pavement Management System (PMS) software to inform Public Works staff on the condition of approximately 216 miles of pavement. Each year, Public Works staff inspects about half of all the streets in the City. As a result, every street is inspected over a two year period. These inspection results are used to calculate a Pavement Condition Index, or PCI. Staff uses the PCI to prioritize which streets to pave every year.
The pavement on Martin Way between Lilly Road and College Street has a PCI of 57. This translates to “fair” condition. The last time we paved Martin Way was in 1992, as part of a corridor improvement project.
This project will focus on repairing ruts that occur from vehicles slowing and stopping at traffic signals. This project will also upgrade curb access ramps to meet current ADA standards.
Neighborhood/Community Interests (if known):
Work will be done at the intersections of;
• Martin Way E and Lilly Road
• Martin Way E and Sleater-Kinney Road
• Martin Way E and College Street, West Leg Only
Construction activity will affect traffic flow and access to businesses along the route. Work on the access ramps will also affect people walking along this corridor.
Staff will inform citizens of construction activity and impacts to vehicle and pedestrian traffic or access to businesses. We will use post cards, newsletters, Twitter, and the Construction News webpage to communicate with citizens.
Options:
1. Award the construction contract to Lakeside Industries, Inc., in the amount of $892,477.11 and authorize the City Manager to execute the contract.
The project proceeds as planned.
2. Do not award the construction contract, reject all bids, and request staff to rebid the project.
Delaying the project could result in higher bids and will require additional staff time to rebid the project.
Financial Impact:
This project is identified in the Capital Facilities Plan. Funding for the project comes from the general fund.
The low bid of $892,477.11 is 20.5 percent above the Engineer’s estimate of $740,506. There are sufficient funds in the budget to complete this project.
Overall project costs: $ 1,156,225.00
|
Total Low Bid: |
$ |
892,477.11 |
|
Contingency to Award (10%): |
$ |
89,248.00 |
|
Traffic Cameras @ 2 Intersections |
$ |
40,000.00 |
|
Engineering: Design, Inspection, Project Management |
$ |
134,500.00 |
|
Total Estimated Project Cost: |
$ |
1,156,225.00 |
|
|
|
|
|
Available Project Funding: |
$ |
1,156,225.00 |
Attachments:
Summary of Bids
Vicinity Map