Title
Briefing on Preliminary 2018-2023 Capital Facilities Plan (CFP) and approving a method to review it
Recommended Action
Move to form subcommittee to review Preliminary 2018-2023 CFP
Report
Issue:
Whether to form a subcommittee to review the CFP
Staff Contact:
Sophie Stimson, Senior Planner, Public Works | Transportation, 360.753.8497
Presenter(s):
Sophie Stimson
Background and Analysis:
Introduction
The Capital Facilities Plan (CFP) is an annually-updated document that is used to identify funding for City capital projects on a 6-year horizon, as required by the state Growth Management Act. The preliminary CFP will be available online prior to the City Council briefing July 18th. Please see the attached link to the Budget 365 page.
Comment Process
The letter the BPAC writes each year on the CFP is one of the committee’s annual opportunities to communicate its priorities to the City Council.
The committee may choose one of two ways to write its letter:
1. Wait until the September meeting to compose the letter during the meeting. Staff liaison, Michelle Swanson, will compile notes from the discussion for the committee chair to use in drafting the letter to the City Council.
2. Form a subcommittee of four or fewer members and elect a chair of that subcommittee. The subcommittee’s chair will be responsible for convening subcommittee meetings to review the CFP in depth and write draft comments. Those draft comments will be included in the September meeting packet for all members of the committee to review beforehand. By having a draft letter already written by a subcommittee, the committee is able to have a more thorough discussion and comments in September.
Under both models, the Chair will write the final letter and may choose to present it to the City Council during the annual hearing in October. Also, all members of the BPAC are still expected to review the CFP and come to the September meeting with comments on it.
Reviewing the CFP
The CFP is a big document. To help with this review, each year City staff provides the BPAC with a list of pages most relevant to the committee’s work. Once the preliminary CFP is published for the July 18th City Council meeting, the staff liaison will email the committee the list of relevant pages, so members have an opportunity to begin their review early.
CFP Calendar
The calendar of events in the CFP outlines the annual milestones in the process, which are:
|
April |
Review status of existing projects in CFP (This is done by City staff) |
|
May 1 |
Proposed CFP Projects due from Departments |
|
July 18 |
Present Preliminary CFP to City Council |
|
August 7 |
Planning Commission Public Hearing on Preliminary CFP (City & School District) |
|
October 17 |
City Council Public Hearing and Discussion on Preliminary CFP |
|
December 12 |
First Reading on Capital Budget |
|
December 19 |
Second and Final Reading and Adoption of Operating and Capital Budgets |
Options:
Option 1: Form a subcommittee to review the Preliminary CFP and report back at the September BPAC meeting with draft comments. All committee members will still be expected to have read the CFP and come prepared to comment on it.
Option 2: Not form a subcommittee to do advance work. This will limit the committee’s work to only the September meeting.
Financial Impact:
The letter will have no direct financial impact.
Attachments:
Link to Member Resources webpage
Link to Budget 365 webpage