Title
Approval of the Draft 2018 Community Development Block Grant (CDBG) Annual Action Plan
Recommended Action
Committee Recommendation:
The General Government Committee reviewed and recommended the Draft 2018 Annual Action Plan.
City Manager Recommendation:
Move to approve the Draft CDBG Program Year (PY) 2018 (9/1/18 - 8/31/19) and direct staff to submit to HUD on or before July 13, 2018.
Report
Issue:
Whether to approve the Draft CDBG Program Year (PY) 2018 (9/1/18 - 8/31/19).
Staff Contact:
Anna Schlecht, Community Service Programs Manager, Community Planning and Development Department (360-753-8183)
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
The City Council received public comments on the Draft Community Development Block Grant (CDBG) PY 2018 Annual Action Plan (9/1/18 - 8/31/19) at the June 12 public hearing. The comments are recorded in the hearing minutes, and two letters received during the 30-day CDBG Citizen Participation Process are attached. Immediately following the Public Hearing, Council discussed their interest in amending the proposed activities. These proposed amendments are included in the attached, “DRAFT PY 2018 CDBG Allocations & Activities.” Also attached are letters from the Family Support Center and Enterprise for Equity requesting additional funds.
CDBG Program Purpose: The CDBG Program was created as a “bundled” federal program intended to aid the development of viable urban communities, by providing decent housing and a suitable living environment and expanding economic opportunities, principally for persons of low and moderate income. Regulations for the CDBG Program are contained in 24 CFR 570.
CDBG Public Process: The public process for the PY 2018 CDBG Annual Action Plan is presented in the attached chart, “Olympia CDBG Program - Annual Cycle,” and is summarized as follows:
April 25 General Government Committee recommendations
May 22 Council launch of the CDBG Citizen Participation Process
May 23 - June 23 30-Day CDBG Citizen Participation Process
June 12 Council’s Public Hearing: PY 2018 CDBG Annual Action Plan
June 26 Council review and approval: draft PY 2018 Annual Action Plan
July 13 Submission of PY 2018 Annual Action Plan to HUD
The coming PY 2018 will be the first year of the next Five-Year (2018 - 2022) CDBG Consolidated Plan, also referred to as the CDBG Five-Year Strategic Plan. Please note that the process above will run concurrent to the Citizen Participation Process for the CDBG Consolidated Plan as shown in the “CDBG Program Annual Cycle”.
Prior Discussions: This item was discussed at five prior General Government Committee meetings held on April 26, August 23, October 6, 2017, November 17, 2017 and April 25, 2018. There was a prior Council discussion on May 22, 2018 and a Public Hearing on June 12, 2018.
Draft Recommendations for CDBG-funded Activities: The attached “Draft PY2018 2018 Community Development Block Grant Allocations & Activities” presents the original recommendations developed by the General Government Committee along with the potential amendments discussed by Council immediately following the Public Hearing. These activities are drawn from recommended CDBG Five-Year Consolidated Plan strategies.
Activity & Community Partner Selection: As identified on the attached chart, “DRAFT PY 2018 Community Development Block Grant Activities and Funding”, General Government Committee recommendations include several “Direct-Select” providers to indicate the intent of working with specific community partners. Their recommendations also included a “Request for Proposal” process for several activities, to allow the City to procure specific projects or programs through a competitive process to be administered by staff upon final approval.
Neighborhood/Community Interests:
All neighborhoods and community stakeholders have an interest in how federal CDBG funds are invested in community development programs and projects.
Options:
1. Move to approve the Draft CDBG Program Year (PY) 2018 (9/1/18 - 8/31/19) and direct staff to submit to HUD on or before July 13, 2018.
2. Delay the approval of the Draft CDBG Program Year 2018 (9/1/18 - 8/31/19) and risk loss of funding resulting from a late submission to HUD. Provide staff direction on next steps.
Financial Impact:
The PY 2018 (September 1, 2018 - August 31, 2019) Annual Action Plan will guide the investment of an estimated $1,000,000. This includes $370,737 in new CDBG funds, $129,263 in CDBG Program Income (Estimates have increased since 2017). This also includes the reallocation of approximately $500,000 of unspent prior year funding.
Attachments:
Draft PY 2018 CDBG Allocations & Activities
Olympia CDBG Program Annual Cycle
Draft Citizen Summary
Draft CDBG PY 2018 Annual Action Plan - Full Federal Format
Family Support Center Letter Date May 21, 2018