Title
Approval of a Resolution Authorizing an Intergovernmental Agreement for Emergency Management Assistance Compact and Pacific Northwest Emergency Management Agreement Assistance Between the Washington State Military Department and City of Olympia
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager’s Recommendation:
Move to approve the resolution and authorize the City Manager to sign the intergovernmental agreement and associated documents, including the Signature Authorization Form, which delegates amendment and signature authority and facilitates reimbursements to the City from the State.
Report
Issue:
Whether to approve a resolution authorizing an interlocal agreement allowing City Resources (specially trained personnel) to be sent to other jurisdiction's disasters and for the City to be compensated.
Staff Contact:
Patrick Knouff, Emergency Management Coordinator, 360.709.2701
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
Certain members of the Fire Department and members of the Emergency Management Committee have specialized training that could be valuable to other jurisdictions in the time of disaster.
In the event of a large disaster, the State of Washington on behalf of the affected jurisdiction(s), may request specially trained resources (persons) from the City of Olympia. This agreement creates the mechanism for that request to be filled by the City and for proper reimbursement to be received by the City. Without this contract being in place, the resource could not be deployed with the certainty that the City would receive reimbursement or may completely prevent the resource from being dispatched. The main contract sets out the overarching requirements. If there was a request for and actual dispatch of a resource, the contract amendment would be filled out detailing the actual costs and reimbursement detailed before any resource was allowed to be dispatched.
The Signature Authorization Form empowers the City Manager to sign Contract Amendments (to allow a resource to be deployed) and the Fire Chief to sign documents relating to reimbursement of the deployed resource. The state will only work with the jurisdiction if these items are already in place at the time of the disaster to assure rapid deployment of critical resources.
The City would only release a resource if they were not currently engaged in emergency activities here in Olympia or Thurston County, there is no requirement on the City’s part to release a resource. Along with providing a needed service to a community facing a disaster, releasing a specially trained City of Olympia resource for work at a disaster is an incredible training and growth opportunity. The experience that will be gained by such a deployment will be of great value in the City for our next disaster.
The legal Department has approved this agreement for signature.
Neighborhood/Community Interests (if known):
N/A
Options:
1. Approve the agreement allowing City Resources (specially trained personnel) to be sent to other jurisdiction's disasters and for the City to be compensated and approve the Signature Authorization Form, delegating signature authority to the City Manager and Fire Chief to expeditiously manage the process at the time of request.
2. Do not approve the agreement allowing City Resources (specially trained personnel) to be sent to other jurisdiction's disasters and for the City to be compensated.
Financial Impact:
None, all costs and reimbursements are agreed upon before there is any deployment.
Attachments:
Resolution
Agreement