Title
Approval of a Resolution Authorizing a Local Agency Agreement with the Department of Transportation for Federal Grant Funds for the Fones Road Improvement Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve the resolution authorizing a Local Agency Agreement with the Department of Transportation for federal grant funds and authorizing the City Manager to execute all documents necessary to obligate the funds for the Fones Road Improvement Project.
Report
Issue:
Whether to approve an agreement for federal grant funds and authorize the City Manager to execute all documents necessary to obligate the funds for the Fones Road Improvement Project.
Staff Contact:
Jim Rioux, Project Manager, Public Works, Engineering, 360.753.8484
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
In April 2018, the City applied for a Federal Surface Transportation Program (STP) grant for the design of the Fones Road Improvement Project. The estimate for the design of this project is $1,361,700. In August 2018, the Thurston Regional Planning Council awarded the City a grant of $1,176,803 for project design. We anticipate that the total project cost will be approximately $15,000,000 and plan to begin construction in 2022 or 2023. Staff will brief the Council later this year on the improvements planned along the Fones Road Corridor.
In order to begin design, the City needs to approve and execute the federal grant documents to obligate the funds. Olympia’s Municipal Code Section 3.16.020(C) states that any contract, agreement or other document with a cost over $300,000 shall be presented to the City Council for approval prior to execution by the City Manager.
Neighborhood/Community Interests (if known):
Completion of this project will have the following impacts on the community:
• The Fones Road Corridor will meet current and future vehicle capacity needs.
• Sidewalk and Bicycle Facilities will make this corridor a multi-modal facility, providing a safe transportation choice for people that walk, ride bicycles, drive or ride buses.
Options:
1. Approve the resolution approve an agreement for federal grant funds and authorizing the City Manager to execute all documents necessary to obligate the funds for the Fones Road Improvement Project. The project will proceed as planned.
2. Direct staff to make modifications to the resolution. The project will proceed as planned.
3. Do not approve the resolution. The City will not proceed with the project and return the grant funds.
Financial Impact:
The Fones Road Improvement Project design is funded as follows:
Surface Transportation Program Grant $1,176,803
Local Match - CFP Funds $ 184,897
Total Design Cost $1,361,700
Attachments:
Resolution
Agreement
Prospectus
Vicinity Map