Title
Approval of Bid Award for the 2019 Pavement Preservation (Chip Seal) Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to Doolittle Construction, LLC, in the amount of $781,482.00, and authorize the City Manager to execute the contract.
Report
Issue:
Whether to award the construction contract for the 2019 Pavement Preservation (Chip Seal) project to Doolittle Construction, LLC.
Staff Contact:
Jeff Johnstone, P.E., Senior Engineer, Public Works Engineering, 360.753.8290
Presenter(s):
None - Consent Calendar item.
Background and Analysis:
This year marks the 20th year of the Least Cost Pavement Preservation Program for the City. The program purpose is to extend the overall life of streets. Pavement preservation methods include: crack seal, microsurfacing, and chip seal. This approach reduces the overall cost of maintaining City streets and keeps them in fair or better condition.
This project will use chip seal to improve approximately three miles of roadway throughout the City at the following locations:
• Boulevard Road - southern City limits to Fire Court (excluding roundabout improvement areas)
• Morse-Merryman Road - Boulevard Road roundabout to Wiggins Road
• State Avenue - East Bay Drive to Central Street
We anticipate starting construction in late July and ending by September 2019.
Neighborhood/Community Interests (if known):
The community should expect delays for people driving, biking, and walking throughout the time construction is happening. The City will communicate with citizens, emergency responders, schools, Intercity Transit, and other stakeholders about the schedule and traffic impacts through Twitter, media releases, and postcards.
Options:
1. Award the construction contract to Doolittle Construction LLC, in the amount of $781,482.00, and authorize the City Manager to execute the contract.
The project proceeds as planned.
2. Reject all bids and direct staff to rebid the project. The time needed to rebid will delay construction until 2020. The cost may increase due to increased staff time to rebid the project. Further, additional pavement deterioration and preparation work may be required because of the delay.
Financial Impact:
The 2019 Pavement Preservation (Chip Seal) Project is funded by the Street Repair/Reconstruction program.
The low bid of $781,482.00 is approximately 8 percent less than the engineer’s estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
|
Total Low Bid: |
$ |
781,482.00 |
|
Contingency to Award (10%): |
$ |
78,150.00 |
|
Engineering: Design, Inspection, Consultants |
$ |
140,000.00 |
|
Total Estimated Project Cost: |
$ |
999,632.00 |
|
|
|
|
|
Available Project Funding (REET Funds): |
$ |
1,000,000.00 |
Attachments:
Summary of Bids
Vicinity Map