Title
Approval of a Resolution Authorizing a Master Interlocal Agreement between LOTT Clean Water Alliance and the City of Olympia for Utility Maintenance and Repair Services
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve a Resolution authorizing the City Manager to sign a Master Interlocal Agreement between LOTT Clean Water Alliance and the City of Olympia for utility maintenance and repair services.
Report
Issue:
Whether to approve an Interlocal Agreement between LOTT Clean Water Alliance and the City of Olympia for Services.
Staff Contact:
Eric Christensen, Water Resources Director, Public Works Water Resources, 360.570.3741
Presenter(s):
None - Consent Calendar Item.
Background and Analysis:
The City of Olympia and the Lacey, Olympia, Tumwater, Thurston County (LOTT) Clean Water Alliance wish to enter into an Agreement that would enable the respective agencies to request and pay for utility maintenance work and repairs from each other. The goal of the Agreement is to facilitate the efficient sharing of operations and maintenance resources and expertise between the two agencies. Items that could be shared include services, equipment, staffing and materials.
Examples of typical work that could be performed under this Agreement include but are not limited to:
• Utility locating
• Valve exercising
• Pipe televising
• Pipe repair or replacement
• Casting replacement
• Pavement restoration (after the completion of utility work)
Any services/resources utilized would be charged to the respective agency on a reimbursable basis per project. Requests for services are submitted on a Task Order Form (included as Exhibit A of the Agreement) and the authorized official for the agency will sign the Form either accepting or rejecting the request. The authorizing official for LOTT is the Executive Director. The authorizing official for the City of Olympia is the City Manager.
If approved, the Agreement will be in effect for five years, unless terminated earlier as described in the Agreement. The maximum amount payable for work performed under the Agreement is $100,000 per calendar year.
Neighborhood/Community Interests (if known):
No known concerns.
Options:
1. Approve a Resolution authorizing the City Manager to sign a Master Interlocal Agreement between LOTT Clean Water Alliance and the City of Olympia for utility maintenance and repair services. This allows access to additional resources and expedited repairs and maintenance.
2. Require Staff to amend the proposed Master Interlocal Agreement. This may require each agency to purchase new equipment or hire contract staff in order to meet the maintenance/repair needs of the infrastructure.
Financial Impact:
For the City, the funding would come from the applicable utility operating budgets.
Attachments:
Resolution
Agreement
Example Task Order Form