Title
Approval a of Bid Award for the Franklin Street Improvements Project
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to award the construction contract to Sound Pacific Construction, LLC, in the amount of $3,420,123.68, and authorize the City Manager to execute the contract.
Report
Issue:
Whether to approve staff’s recommendation to award the construction contract for the Franklin Street Improvements Project to Sound Pacific Construction, LLC.
Staff Contact:
Jeff Johnstone, P.E., Senior Engineer, Public Works Engineering, 360.753.8290
Presenter(s):
Jeff Johnstone, P.E., Senior Engineer
Todd Cutts, Olympia Downtown Alliance
Cayla Ravancho, Stepherson & Associates Communications
Background and Analysis:
Since the acceptance of the Downtown Strategy by City Council, staff has advanced the concepts for improving four downtown streets including Franklin Street. On Franklin Street, a full reconstruction of the road from 5th Avenue to State Street is planned, including: concrete pavement, upgraded underground utilities, new traffic signals, new sidewalks, bulb-outs at intersections, improved lighting, landscaping, and public art. This project also includes underground utility improvements and an asphalt overlay from Legion Way to 5th Avenue.
The City received Washington State funding for the Franklin Street Improvements Project through the Transportation Improvement Board Fuel Tax program. The total estimated cost of the project is $5,500,000, and the grant funds total $400,000.
Staff will present an overview of the project, including more details about the construction schedule and public outreach during construction.
Neighborhood/Community Interests (if known):
Public outreach conducted in 2017 and 2018 indicated support to proceed with the design concepts for the Franklin Street project. A public open house was held in May 2019 to share more specific designs for the Franklin Street and Legion Way improvement projects.
Notices to properties near the project limits were recently sent out to inform residents and business owners that the project is planned for construction this year. Marketing and communication plans are currently being developed. Extensive public communication and outreach is planned throughout the construction of this project.
Options:
1. Award the construction contract to Sound Pacific Construction, LLC, in the amount of $3,420,123.68, and authorize the City Manager to execute the contract. The project proceeds as planned.
2. Reject all bids and direct staff to rebid the project. The time needed to rebid will delay construction. The cost to construct the project may increase.
Financial Impact:
The low bid of $3,420,123.68 is approximately 10% less than the Engineer’s estimate. There are sufficient funds in the budget to complete this project.
Overall project costs:
|
Total Low Bid: |
$ |
3,420,123.68 |
|
Contingency to Award (10%): |
$ |
345,000.00 |
|
Engineering: Design, Inspection, Consultants |
$ |
1,734,876.32 |
|
Total Estimated Project Cost: |
$ |
5,500,000.00 |
|
|
|
|
The Franklin Street Improvements Project is funded as follows:
|
TIB Fuel Tax Grant Funds |
$ |
400,000 |
|
Local Match - Transportation Capital Funds |
$ |
4,765,000 |
|
Local Match - Water Resources CIP |
$ |
335,000 |
|
|
|
|
|
Total Available Project Funding: |
$ |
5,500,000 |
|
|
|
|
Attachments:
Vicinity Map
Summary of Bids