Title
Approval of a Resolution Authorizing an Agreement with Workday, Inc. for Software and Training Services
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve a Resolution Authorizing the City Manager to enter into a Master Subscription Agreement and Work Orders between the City of Olympia and Workday, Inc. for software and training services in the amount of $4,197,219.
Report
Issue:
Whether to approve a Resolution authorizing the City Manager to enter into a Master Subscription Agreement and Work Orders between the City of Olympia and Workday, Inc. for Software and Training Services in the amount of $4,197,219.
Staff Contact:
Danelle MacEwen, Performance Management Specialist, Office of Performance & Innovation, 360.753.8211
Presenter(s):
Danelle MacEwen, Performance Management Specialist
Aaron BeMiller, Finance Director
Background and Analysis:
The City's current financial management software system was purchased in the 1980's and does not meet the business needs of the City. It is inefficient, outdated technology that is difficult to use; lacks reporting functionality for analysis and decision-making; and does not integrate with other software applications. Human Resources does not have a technology solution and is primarily a paper-based system.
In November 2020, the City contracted with the Government Finance Officers Association (GFOA) to prepare for a new software solution by evaluating and updating business processes based on industry best practices, develop a Request for Proposals for a new technology solution, and facilitate the vendor selection process to ensure the City procures the best solution for the best value. After reviewing responsive proposals, the City elevated a software technology solution (Workday) and consultant team (Collaborative Solutions) to contract negotiations.
This resolution addresses the Workday Master Service Agreement and three individual W...
Click here for full text