Title
Approval of a Resolution Authorizing an Agreement with Can/Am Technologies to Implement Teller Software
Recommended Action
Committee Recommendation:
Not referred to a committee.
City Manager Recommendation:
Move to approve the Resolution authorizing the City Manager to enter into a Service Agreement and Statement of Work between the City of Olympia and Can/Am Technologies to Implement Teller Software in the amount of $419,768.
Report
Issue:
Whether to approve a Resolution authorizing the City Manager to enter into a Service Agreement and Statement of Work between the City of Olympia and Can/Am Technologies to implement Teller software in the amount of $419,768.
Staff Contact:
Danelle MacEwen, Performance Management Specialist, Office of Performance & Innovation, 360.753.8211
Presenter(s):
Danelle MacEwen, Performance Management Specialist
Aaron BeMiller, Finance Director
Background and Analysis:
The City's current financial management software system was purchased in the 1980's and does not meet the business needs of the City. This inefficient, outdated technology is difficult to use; lacks reporting functionality for analysis and decision-making; and does not integrate with other software applications. Currently, Human Resources does not have a technology solution and is primarily a paper-based system.
In November 2020, the City contracted with the Government Finance Officers Association (GFOA) to prepare for a new software solution by evaluating and updating business processes based on industry best practices, develop a Request for Proposals for a new technology solution, and facilitate the vendor selection process to ensure the City procures the best solution for the best value. After reviewing responsive proposals, the City elevated a software technology solution (Workday) and consultant team (Collaborative Solutions) to contract negotiations. Can/Am Technologies will provide the Teller software, which is a cashiering software solution. ...
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