File #: 23-1001    Version: 1
Type: decision Status: Passed
File created: 11/9/2023 In control: Bicycle and Pedestrian Advisory Committee
Agenda date: 11/15/2023 Final action: 11/15/2023
Title: New Member Application Review Process
New Member Application Review Process

Recommended Action
Move to review new member applications before the January BPAC meeting, rank each member according to the BPAC's criteria, and submit the ranking to the staff liaison by January 8th.

Whether to follow an established process for reviewing and recommending new members to the BPAC or create a different one.

Staff Contact:
Michelle Swanson, AICP, Senior Planner, Public Works | Transportation, 360.753.8575.

Michelle Swanson

Background and Analysis:
Review process
The City is recruiting to fill two positions on the BPAC for 2024. All City advisory committees are asked to review new member applications and make a recommendation to the Community Livability and Safety Committee on who should fill the vacancies.

In the past, the full BPAC has reviewed the applications and decided on a recommendation during the January meeting. This has taken a lot of time, particularly when there have been several vacancies and applications. The last time the BPAC reviewed new member applications, the committee followed this process:

1. Committee members scored each applicant according to criteria the BPAC had previously decided
2. Members submitted the scores to the staff liaison before the January meeting
3. The staff liaison included the results of the scores in the meeting packet

This process worked smoothly, and members responded well to it. Therefore, staff recommends this approach again. Please note that the recruitment period ends in mid-December, so it is likely that part of the review will need to occur during the winter holidays.

If the BPAC would prefer to take a different approach, it could form a subcommittee to review the applications and come prepared with a recommendation to the January meeting.

Ranking criteria
Last year, the BPAC refined its review criteria to:

* Unique perspective
* Engagement in walking, biking, and transit
* Interest in community involvement

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