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File #: 21-0205    Version: 1
Type: resolution Status: Passed
File created: 2/17/2021 In control: City Council
Agenda date: 2/23/2021 Final action: 2/23/2021
Title: Approval of a Resolution Authorizing a Supplemental Terms and Conditions Agreement with Columbia Ford, Inc. to Purchase Eleven Vehicles
Attachments: 1. Resolution, 2. Agreement

Title

Approval of a Resolution Authorizing a Supplemental Terms and Conditions Agreement with Columbia Ford, Inc. to Purchase Eleven Vehicles

 

Recommended Action

Committee Recommendation:

Not referred to a committee

 

City Manager Recommendation:

Move to approve a Resolution authorizing a Supplemental Terms and Conditions Agreement with Columbia Ford, Inc. to purchase eleven vehicles and authorizing the City Manager to sign the agreement. 

 

Report

Issue:

Whether to approve a Resolution authorizing a Supplemental Terms and Conditions Agreement with Columbia Ford, Inc. to purchase eleven vehicles.

 

Staff Contact:

Meliss Maxfield, MPH, General Services Director, Public Works Department, 360.753.8202

 

Presenter(s):

None - Consent Calendar Item

 

Background and Analysis:

The Public Works; Parks, Arts and Recreations; and Police Departments have the need to acquire the following vehicles: one 2021 Ford F350, one 2021 Ford F450, one 2021 Ford Transit full-size electrician cargo van, one 2021 Ford Transit full-size plumbing cargo van and seven hybrid 2021 Ford Police Interceptors.

 

Fleet Operations recommends replacement because the ones currently in operation have reached the end of their life cycles. Fleet Operations conducted extensive research for these replacements. Utilizing a cooperative purchase contract through Washington State Department of Enterprise Services, Columbia Ford, Inc. of Longview, Washington, is the one vendor that can provide the replacement vehicles which best matches the City’s needs for the best value.  The total cost of these vehicles through Columbia Ford, Inc. is $529,800.67.

 

Neighborhood/Community Interests (if known):

N/A

 

Options:

1.                     Approve a Resolution authorizing a Supplemental Terms and Conditions Agreement with Columbia Ford, Inc. to purchase eleven vehicles and authorizing the City Manager to sign the agreement.  The purchase proceeds as planned.

2.                     Do not approve the Resolution authorizing a Supplemental Terms and Conditions Agreement with Columbia Ford, Inc. to purchase eleven vehicles. Staff have negotiated the best purchase price utilizing a cooperative purchase contract through Washington State Department of Enterprise Services.  Purchasing outside this cooperative would be more costly to the City.

 

Financial Impact:

Staff recommends the purchase of eleven vehicles from Columbia Ford, Inc. in the amount of Five Hundred Twenty-nine Thousand Eight Hundred and 67/100 Dollars ($529,800.67), which includes sales tax and all associated fees. There is sufficient funding available in the Equipment Rental and Revolving Fund (Fund 502) for this purchase.

 

Attachments:

Resolution

Agreement